Create a meeting availability Google Form

Who this is for

Organizers selecting a meeting time from a short list of real options.

Example form

Meeting Availability
> Replace all dates and the time zone before sharing. This poll does not book a meeting.

*Your name [text]

Which times could you attend? [checkbox]
- Option A: date and time, UTC
- Option B: date and time, UTC
- Option C: date and time, UTC
- None of these

Other availability [paragraph]

Contact email [text]

About this example

• Four questions. Replace the placeholder dates and UTC with the actual dates and time zone.
• Tell participants to select all workable times or only None of these.

Before you start

• Replace every placeholder option with a real date, time and one stated time zone.
• Choose a response deadline and explain how the final time will be announced.
• Decide whether the contact email is needed; remove it if you can confirm through an existing group channel.

Create your form

1. Open the example and replace Option A, B and C with specific times. Keep the time zone in every option or clearly in the introduction.
2. Preview the checkbox options and instructions, then create the Google Form in your account.
3. Review availability, resolve conflicting responses, and send a calendar invitation or confirmation yourself.

Limits and settings to check

• The form does not check calendars, book a slot, select a time automatically or prevent double bookings.
• Checkboxes allow multiple choices; “None of these” is not exclusive. Ask participants not to combine it with a time, and check conflicts yourself.
• A response is only availability information. The meeting is not confirmed until you send confirmation.

Related guides

• Turn a List of Questions into a Google Form (Word, Google Docs or ChatGPT)